PRIVACY POLICY

1. Introduction

Privacy Statement

HIREFLUTTER is fully committed to maintaining the privacy and personal information collected through HIREFLUTTER’s public Website, non-public web sites and any HIREFLUTTER software platforms including web application(s) and mobile application (s) (“HIREFLUTTER’s Application(s) and Services”). All Privacy Information is protected by HIREFLUTTER in accordance with the terms set forth in this Privacy Statement. This Privacy Statement explains what Personal Information we collect from You, how HIREFLUTTER uses it and to whom it is passed or provided. [In the event of any conflict or substantive translation changes in a non-English language of this Privacy Statement, the English version of this Privacy Statement shall govern.

2.Scope and Purpose

This Privacy Statement applies to all information, inclusive of business information and Personal Information that registered users of the Application (“Users”) and Website visitor users provide to HIREFLUTTER when using HIREFLUTTER’s Application(s) and Services (including email notifications sent to and from the specific Application(s) and services) and/or information provided via HIREFLUTTER’s Website, and information that HIREFLUTTER’s clients provide to HIREFLUTTER personnel for importation into HIREFLUTTER’s Application(s) and Services.

HIREFLUTTER’s collects information, inclusive of any Personal Information, to provide You with industry information regarding procurement and sourcing and to provide HIREFLUTTER clients and their suppliers with a secure, efficient and customized venue for electronic sourcing of products and services. The Application may also enable HIREFLUTTER clients to create custom fields or documents for the collection of business and Personal Information.

Personal Information, such as individual names and email addresses, is collected to provide You with information such as white papers and industry specific data where You have provided consent to receive such information.

Personal Information provided by You may also be used by other HIREFLUTTER clients, and suppliers of HIREFLUTTER clients, for some features within HIREFLUTTER’s Application(s) and Services and to provide procurement and sourcing services. HIREFLUTTER clients may submit Personal Information to create registered Users of the solutions, to store transaction documents, and to store contact information associated with other entities.

In addition, HIREFLUTTER may use your business information and Personal Information for its internal business operations, such as securing and updating the Application(s). If you are in the EU, HIREFLUTTER processes such Personal Information where it is in HIREFLUTTER’s or a third party’s legitimate interests to do so.

We may collect, use and disclose qualitative and quantitative data derived from Your use of the Application for analysis including but not limited to industry analysis, analytics, and other business purposes. We will use such qualitative and quantitative data and Information only as part of an aggregated and anonymized transaction information HIREFLUTTER publishes at its sole discretion on the website(s) or in any other medium. All data collected, used and disclosed will be in aggregated form and will not identify You as an individual User. We may aggregate and publish User business information relating to activity within HIREFLUTTER’s non-public websites and software platforms including mobile application(s), but such aggregated User business information shall not include any User business information that could be used to personally identify You.

Access Provided by Your Organization-Notice to End Users

For Users, the Personal Information is generally related to Your role at Your respective organization and is not related to You as a private person or as an individual client or supplier.

For HIREFLUTTER client Users

When You access or use an Application(s) and Service, HIREFLUTTER’s processing of Your Personal Information in connection with that Application(s) and Service is governed by a contract between HIREFLUTTER and Your company. If you are in the EU or UK, Your company is the ‘controller’ and HIREFLUTTER is a ‘processor’ acting on behalf of Your company, each as defined in the EU General Data Protection Regulation or the UK Data Protection Act 2018. HIREFLUTTER processes Your Personal Information to provide the Application(s) and services (including improving, securing, and updating the service) to Your organization and You for HIREFLUTTER’s business operations related to providing the Application(s) and services. If You have questions about HIREFLUTTER’s processing of Your Personal Information in connection with providing services to Your company, please contact Your company.

Tracking and other similar technologies

Depending on whether you visit the HIREFLUTTER Website, are a HIREFLUTTER client, or supplier User visiting a non-public website and/or any software platform including Application(s) and Services, web application(s) and/or mobile application(s), the information gathered through technologies like cookies, web beacons, web links and other such tools may include Your Internet Protocol (IP) address (or the proxy server You use to access the World Wide Web), device and application identification numbers, Your location, Your browser type, Your Internet service provider and/or mobile carrier, the pages and files You viewed, Your searches, Your operating system and system configuration information, and date/time stamps associated with Your usage. For example, due to Internet communications standards, when You visit or use the HIREFLUTTER Website and services, HIREFLUTTER automatically receives the URL of the website from which You came and the website to which you go when you leave our Website. Similar technologies may be part of your use of the HIREFLUTTER mobile application platforms. The business information gathered by such technologies is used to analyze overall trends, to help us improve our Website, Application(s) and services, software platform (s) including web application(s) and mobile application(s) and services, to track and aggregate non-personal information, and to provide the Website and Application services. The business information obtained through tracking tools may be subject to data analytics only for the purpose of enhancing the software features or services provided through the software without compromising confidentiality.

3.Privacy principles

HIREFLUTTER complies with the privacy requirements as set forth by data protection legislation in the United Kingdom and the European Union regarding the collection, use, and retention of Personal Information transferred from the United Kingdom, European Economic Area and/or Switzerland to a third country or an international organization outside the European Union. HIREFLUTTER adheres to the privacy principles relating to the processing of Personal Information:

  • Personal Information is processed lawfully, fairly and in a transparent manner in relation to the data subject (‘lawfulness, fairness and transparency’).
  • Personal Information is collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (‘Purpose Limitation’).
  • Personal Information is adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed (‘Data Minimization’).
  • Information is accurate and, where necessary, kept up to date; every reasonable step is taken to provide that Personal Information which is inaccurate, having regard to the purposes for which it is processed, is erased or rectified without delay (‘Accuracy’).
  • Information is kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the Personal Information is processed (‘Storage Limitation’).
  • Information is processed in a manner that ensures appropriate security of the Personal Information, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures (‘integrity and confidentiality’).
  • When HIREFLUTTER collects Your Personal Information, HIREFLUTTER will give You timely and appropriate notice describing what Personal Information HIREFLUTTER is collecting, how HIREFLUTTER will use it, and the types of third parties with whom HIREFLUTTER may share it. HIREFLUTTER will give rights to access Your Personal Information and method to communicate for any change.
  • HIREFLUTTER will give You choices about the ways HIREFLUTTER uses, shares Your Personal Information, and HIREFLUTTER will respect the choices you make.
  • To transfer Personal Information to a third party acting as a controller, HIREFLUTTER will comply with the Notice and Choice Principles as set out in the EU-U.S./Swiss-U.S. Privacy Shield Framework. HIREFLUTTER will enter into a contract with the third-party controller to provide the same level of protection as the Notice and Choice Principles.
  • HIREFLUTTER will take reasonable and appropriate measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the Personal Information.
  • HIREFLUTTER will not process Personal Information in a way that is incompatible with the purposes for which it has been collected or subsequently authorized by the individual. To the extent necessary for those purposes, HIREFLUTTER will take reasonable steps to ensure that Personal Information is reliable for its intended use, accurate, complete, and current.
  • HIREFLUTTER will provide ways for You to access Your Personal Information, as required by law, so You can correct inaccuracies.
  • HIREFLUTTER will provide independent recourse mechanism by which each individual’s complaints and dispute are investigated and expeditiously resolved at no cost to the individual.

4.Individual rights-User Rights

Please note the following rights which apply to an individual under the General Data Protection Regulation where HIREFLUTTER is acting in its capacity as a controller. In most circumstances, HIREFLUTTER is not considered a controller and is operating as a processor.

  • An individual has the right to receive the Personal Information concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit the data to another controller without hindrance from the controller to which the Personal Information has been provided.
  • An individual has the right to object, on grounds relating to his or her particular situation, at any time, to the processing of Personal Information concerning him or her, including profiling based on those provisions. The controller shall no longer process the Personal Information unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the individual or for the establishment, exercise or defense of legal claims.
  • An individual has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.
  • An individual has the right to obtain from the controller confirmation as to whether or not Personal Information concerning him or her is being processed, and, where that is the case, access to the Personal Information and the following information:
    • The purposes of the processing.
    • The categories of Personal Information concerned.
    • The recipients or categories of recipient to whom the Personal Information has been or will be disclosed, in particular recipients in third countries or international organizations.
    • Where possible, the envisaged period for which the Personal Information will be stored, or, if not possible, the criteria used to determine that period.
    • The existence of the right to request from the controller rectification or erasure of Personal Information or restriction of processing of Personal Information concerning the data subject or to object to such processing.
    • The right to lodge a complaint with a supervisory authority.
    • Where the Personal Information is not collected from the data subject, any available information as to their source.
  • An individual has rights to deny or withdraw the consent anytime where relevant.
  • An individual has the right to obtain from the controller without undue delay the rectification of inaccurate Personal Information concerning him or her.
  • An individual has the right to obtain from the controller the erasure of Personal Information concerning him or her without undue delay in certain circumstances.
  • An individual has the right to obtain from the controller restriction of processing in a situation where accuracy of the Personal Information is contested by the data subject, the processing is unlawful, and the data subject opposes the erasure of the Personal Information and requests the restriction of their use instead.
  • An individual has the right to lodge a complaint with the relevant supervisory authority in your jurisdiction.

5.Security of Personal Information

HIREFLUTTER’s internal security policy governs the processing of data collected through the Application and Services and the Website. Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, HIREFLUTTER has implemented appropriate technical and organizational measures to provide a level of security appropriate to the risk.

  • The pseudonymization and encryption of sensitive or special category sensitive data.
  • The ability to provide the ongoing confidentiality, integrity, availability and resilience of processing systems and services.
  • The ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident.
  • A process for regularly testing, assessing and evaluating the effectiveness of technical and organizational measures for ensuring the security of the processing.
  • HIREFLUTTER has implemented technical controls to prevent unauthorized access to or unauthorized alteration, disclosure or destruction of information HIREFLUTTER holds.
    • HIREFLUTTER has encrypted many of HIREFLUTTER’s services using the latest strong encryption technologies.
    • HIREFLUTTER provides secure authentication to access non-public information.
    • HIREFLUTTER restricts access to Personal Information to employees, contractors and agents who need to know that information in order to process it for HIREFLUTTER, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.

If you have questions or complaints regarding this Policy, please contact HIREFLUTTER online or email us on hf@tritonetech.com

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